Requirements and Code of Conduct
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CODE OF CONDUCT
View the documents below for information about our diocesan Code of Conduct.
Diocesan Code of Conduct for Church Personnel and Volunteers
Diocesan Code of Conduct for Church Personnel and Volunteers (En Español)
Diocesan Code of Conduct for Priests and Deacons
Diocesan Policy and Procedures for reporting Child Abuse
Diocesan Policy and Procedures for reporting Child Abuse (En Español)
Diocese of Pensacola-Tallahassee Policy and Procedural Guidelines Relating to Screening of Church PersonnelREQUIREMENTS FOR VOLUNTEERS AND EMPLOYEES
Before employment or volunteering begins, all employees and volunteers who work with children or vulnerable adults within the Diocese of Pensacola-Tallahassee must pass a level II background check and complete all required Safe Environment Training courses. Additionally, any of the offenses listed in the links below will disqualify a candidate from seeking employment or volunteer eligibility.
List of Disqualifying Offenses *
This document contains a list of disqualifying offenses that might prevent employment or volunteer eligibility with children or vulnerable adults.
*Any arrest with disposition pending or found guilty of, regardless of adjudication, or entered a plea of nolo contendre or guilty to or have been adjudicated delinquent and the record has not been sealed or expunged for, any offense prohibited under any of the listed Disqualifying Offenses will be not be eligible for hire with any of our schools. An appeal maybe made to the Office of Safe Environment if applying to any other diocesan site or for volunteer purposes with any other diocesan site.The Province of Miami Policy on Safe Environment Educational Programs
This document explains the principles to be taught to all parents, guardians, children and youth on a systematic basis in all dioceses of the province. -
Fingerprinting & Background Checks
All prospective employees or volunteers must see the secretary or safe environment manager of the parish, school or diocesan organization in which you are seeking employment to begin the fingerprinting process. You'll be provided with the Fieldprint codes and other information needed to complete your fingerprinting process.
Bring the following with you to your fingerprint appointment:
- A government-issued photo ID (driver's license, passport, military ID, work visa photo ID, etc.)
- An additional form of ID (social security card, bank statement, paycheck stub, utility bill, birth certificate, marriage certificate, vehicle registration, etc.)
- The confirmation number and instructional page you will be asked to print out
Any required payment for fingerprinting should be remitted directly to your potential employer's office. You will not be asked for money online when creating your appointment for fingerprinting, nor will you pay on-site when fingerprinted. The Office of Safe Environment bills each diocesan organization monthly for these fees.
Please note: Once an appointment is made, you may not change or cancel the appointment less than 24 hours before the appointed time without incurring a charge. There is a $15 cancelation fee for those who do not arrive for their appointment. Appointments may be canceled through the Fieldprint website. After making an appointment, please arrive on time. The fingerprinting locations allot a limited amount of time for each fingerprinting session.
Additional information:- Recertification. Level II background checks must be completed and approved for current employees and volunteers every five years.
- Privacy. All background screening information is processed through the offices of Human Resources and Safe Environment only. All information is kept in strictest confidence. All paperwork is kept in locked filing cabinets in a locked room with limited access. We maintain a database of information to track employee and volunteer compliance with safe environment requirements. Safe environment managers at diocesan sites have access to this database and are able to view if an employee or volunteer has been approved or has not been approved. They do not have access to the results of a background check. If you have any questions or concerns, please feel free to contact the Human Resources Office (850-435-3558) or the Office of Safe Environment (850-435-3570) directly.
- Appeals. If a prospective employee or volunteer is not approved, an appeal can be made to Human Resources, the Office of Safe Environment or the Chancellor's Office.
- Employment/Volunteer Eligibility Appeal Process. Click this link to read more about the appeal process.
- Employment/Volunteer Eligibility Appeal Application. Turn in this completed form to the Office of Safe Environment to apply for an appeal.
Processing Fees:
- $75 – Employees 18 years of age and up.
- $65 – Volunteers 18 years of age and up.
- $95 – Vendors, contractors, construction. Includes 5 year fingerprint retention fee.
- $65.75 – DCF / Summer camp employees and volunteers (includes students 12-17 years of age who are employed or volunteer at a summer camp) stundent volunteers working less than 10 hours in a month do not need DCF check.
- $65.75 – DCF employees at any of our Stand alone pre schools and any employee or volunteer at our grade schools who work with 4 year olds or younger in a school.
- $65.75 – DCF Any child 12 - 17 years of age that are employed or volunteer with 4 year olds or younger in a school must be DCF checked. ie afterschool care employees/volunteers that are in high school.
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****Required Safe Environment Courses****
Praesidium AcademyYou must use the Quick Start Enrollment Guide provided by your parish or school to enroll with Praesidium Academy using the unique code for your parish or school in order to take the required courses.
To redo a course or take additional courses log onto www.praesidiumacademy.com and enter your email from when you enrolled the first time and use your password you created.We are committed to keeping our safety education and prevention programs as accessible as possible. We have selected Praesidium Academy as our safe environment training provider which can be use 24/7. All employees and volunteers of the diocese must complete the required courses before beginning a paid or volunteer position.
Each diocesan parish, school or administrative office will provide information for their prospective employees or volunteers to log on to Praesidium Academy to complete these required courses. If at any time you have any questions or concerns, please call the Office of Safe Environment at 850-435-3570. See the chart below to view the required training courses for your prospective role. Safe environment courses must be completed every five years with annual training on "Bloodborne Pathogens" for all School employees. Many other courses are available for additional training.
Required Courses Employees: Adult Athletic Coaches- Employee 1. Meet Sam
2. Policies
3. Keeping Your School Safe
4. Athlete Protection 1 & 2
5. Bloodborne Pathogens
6. Promoting a Safe Environment: Employee Sexual Harassment TrainingPreschool/School Employees 1. Meet Sam 2. Policies
3. Keeping Your School Safe 4. Duty to Report
5. Behavior management 6. Bloodborne Pathogens
7. Promoting a Safe Environment: Employee Sexual Harassment TrainingPrincipals/Early Learning Center Directors 1. Meet Sam 2. Policies
3. Keeping Your School Safe 4. Duty to Report
5. Bloodborne Pathogens
6. Supervising for a Positive work environment
7. Promoting a Safe Environment: Employee Sexual Harassment Training
8. Promoting a Safe Environment: Supervisor Sexual Harassment TrainingParish Employees 1. Meet Sam 2. Policies
3. Keeping Your Church Safe
4. Promoting a Safe Environment: Employee Sexual Harassment TrainingPriest 1. Meet Sam 2. Policies
3. Preventing Abuse and Exploitation in Pastoral Ministry
4. Promoting a Safe Environment: Employee Sexual Harassment TrainingDeacon and Deacon Formation 1. Meet Sam 2. Policies
3. Preventing Abuse and Exploitation in Pastoral Ministry
4. Recognizing Abuse and Exploitation in Elder Serving
Programs
5. Abuse Risk Management for Volunteers
6. Promoting a Safe Environment: Employee Sexual Harassment TrainingSeminarians 1. Meet Sam 2. Policies
3. Preventing Abuse and Exploitation in Pastoral Ministry
4. Abuse Risk Management for Volunteers
5. Recognizing Abuse and Exploitation in Elder Serving Programs
6. Promoting a Safe Environment: Employee Sexual Harassment TrainingCatholic Charities Employees 1. Meet Sam 2. Policies
3. Duty to Report
4. Promoting a Safe Environment: Employee Sexual Harassment TrainingCatholic Charities Supervisors 1. Meet Sam 2. Policies
3. Promoting a Safe Environment: Supervisor Sexual Harassment Training
4. Preventing Sexual Harassment: Employee EditionCemetery Employees 1. Meet Sam 2. Policies
3. Duty To Report
4. Promoting a Safe Environment: Employee Sexual Harassment TrainingPastoral Center 1. Meet Sam 2. Policies
3. Preventing Abuse and Exploitation in Pastoral Ministry
4. Promoting a Safe Environment: Employee Sexual Harassment TrainingAll supervisory personnel must also take the required course: Promoting a Safe Environment: Supervisor Sexual Harassment Training
Volunteers: Adult Athletic Coaches-Volunteers 1. Meet Sam 2. Policies
3. Athlete Protection 1 & 2
4. Abuse Risk Management for Volunteers
5. Bloodborne Pathogenswork with children 1. Meet Sam 2. Policies
3. Abuse Risk Management for Volunteerswork with vulnerable adults 1. Meet Sam 2. Policies
3. Recognizing Abuse and Exploitation in Elder Serving
ProgramsCatholic Charities Volunteers 1. Meet Sam 2. Policies
3. Abuse Risk Management for Volunteers -
Motor Vehicle Report (MVR)If an employee or volunteer will be driving on behalf of a diocesan parish, school or ministry, an approved MVR must be received by the Office of Safe Environment before they are permitted to drive for work or ministry-related functions. The MVR check must be recertified annually from the initial date of approval. A new MVR form must be submitted with the following for approval:
- A copy of the employee or volunteer's driver's license
- A current declaration page from the insurance company, showing proof of the required amount of liability. Insurance ID cards are not acceptable as they do not provide liability coverage amounts.
MVR-Driver Form
Submit this completed and signed form with a copy of your driver's license and declaration of insurance coverage to the Human Resources Office. Insurance ID cards are not acceptable as they do not provide the amount of liability that is required as proof.Driver Requirements
Drivers must be at least 18 years of age to drive a diocesan vehicle. Anyone driving others9 students/adults) must be at least 25 years of age. Drivers transporting children/students must have completed the background check/fingerprinting process and all required safe environment training courses. Parents or Guardians that transport only their own children do not need an MVR however must be background checked/fingerprinted and have taken safe environment courses if remaining on the premises during an event/fieldtrip.
When an employee or volunteer uses a personal vehicle then they are required to carry $100,000 of bodily injury insurance per person and $300,000 bodily injury coverage per accident. Any driving record that shows the following will not be approved to drive on diocesan business:- Six points or more during the last 36 months
- A DUI
- A suspended or revoked status
Drivers that wish to get a copy of their Motor Vehicle Report will need to request it from the Florida Department of Motor Vehicles directly.
Credit ReportIf an employee or volunteer will be handling funds and/or credit cards on behalf of a diocesan organization, a Credit Check Request form must be signed, completed, processed and approved. A credit check will be completed once at the start of employment and may be processed again at the request of the pastor, principal, or administrator of your organization. Additional checks beyond the initial credit check require permission from the employee or volunteer.
*Per Diocesan Policy: Parish counting teams do not need a credit check or background check since they are counting in teams and not on their own. No teams should consist of Husband/Wife, Mother/Daughter etc. Must not be related to be on a counting team.FCRA Bill of Rights
Click the link above to view a PDF summary of your rights under the Fair Credit Reporting Act. -
Summer Camp Requirements
According to the Department of Children and Families (DCF), Florida Law requires all summer camp owners, operators, employees and volunteers (that assist more than ten hours per month) to comply with a DCF level II background check. Additionally, they must have their fingerprints retained by the FDLE (Florida Department of Law Enforcement). This law also requires all children employees or volunteers, 12 years of age to 17 years, to comply with the aforementioned requirements.
Screening steps for children 12-17 years of age:
- Visit parish or school office.
- Sign "Privacy Policy Acknowledgement" form.
- Sign "Attestation of Good Moral Character" form.
- Sign "Waiver" form.
- Pay for the background check at this time unless other arrangements have been made with the Pastor or Principal. The cost is $65.75 per person.
- You will then be given a unique Fieldprint code with instructions to be fingerprinted and photographed.
A DCF background check must be completed within 60 days of the start of the summer camp and will need to be completed again if there is a 90-day break in the period of employment or volunteer service. Reprocessing costs $16.50 per person and individuals will not need to be fingerprinted again. Please contact HR@ptdiocese.org to reprocess when needed.
All adults 18 years of age and older must also complete the required safe environment courses shown below. Contact your parish or school office for access.
Athletic Coaches Athlete Protection 1 &2, Meet Sam, Abuse Risk Management for Volunteers, Policies Positions that work with children Meet Sam, Abuse Risk Management for Volunteers, Policies Adult volunteers who complete a DCF background check for a summer camp are not considered "cleared" by the diocese to work or volunteer with children or vulnerable adults for diocesan organizations. They must also complete a VECHS (Volunteer Employee Criminal History Systems) background check through the diocese.
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Contractors & Vendors
The policy of the Diocese of Pensacola-Tallahassee is to comply with the terms of the Jessica Lunsford Act in order to provide an added measure of safety and protection in school and parish environments. The Jessica Lunsford Act states that any contractual personnel who has access to school grounds when students are present or any personnel that have direct contact with students must meet level II requirements as described in Florida Statute, Section 1012.32.
This includes any vendor, entity (or sub-contractor thereof) or individual who has been retained by a school, parish or diocesan organization to perform work or services in the following areas:- In or around any parish or diocesan school
- On the campus of any parish or diocesan entity while school or religious education classes are in session or while an event is occurring, the focus of which being children or youth
Prior to working on any parish, school or other diocesan property, the contractor or sub-contractor must certify in writing to the Office of Safe Environment that all of his or her onsite employees and personnel have completed the required Level II Criminal Background Search (CBS). Contact the Human Resources Office to verify if a certain vendor or contractor has already been approved by this diocese.The Diocese of Pensacola-Tallahassee does not accept background screening reports from any federal agency, state agency or private information vendor – regardless of the screening organization or the position that an individual currently holds or may have held in the past. There are no exceptions. Fingerprints contained in the FBI database can be used only for the purpose intended and are federal-statute specific. This means that the sharing of criminal history reports between entities is not allowed without the approval of the Florida Department of Law Enforcement and the individual being checked.
List of Disqualifying Offenses
This document contains a list of disqualifying offenses that might prevent employment or volunteer eligibility with children or vulnerable adults.Memo from the Office of Safe Environment
See the link above to view a memo from the Office of Safe Environment concerning construction workers, contract workers and vendors.Construction workers, contract workers and other vendors who wish to become compliant with the safe environment regulations in this diocese may contact the Office of Safe Environment at 850-435-3570 or crowellt@ptdiocese.org to receive step-by-step instructions.
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CYSL (Catholic Youth Sports League)
Catholic school volunteer coaches involved with any of our Catholic Schools are required to abide by the safe environment policies of this Diocese.
***Non-Catholic School coaches that participate in CYSL and are co-coaching( coaches and players from a Non-Catholic school practice and play on same team with one of our Catholic School teams) need to follow the safe environment requirements as far as being background checked through our Diocese.
Non-Catholic School coaches are to abide by their own school's safe environment compliance policy. Contact the Non-Catholic Schools office to address any issues with them directly or contact the Diocesan CYSL Director at cysl@ptdiocese.org
All coaches (Catholic School and Non-Catholic School) are required to wear a badge created by their school with photo and current school year at all practices and game events.CYSL volunteers must be compliant with the following:
- Complete the required safe environment training courses for Athletic Coaches and any other courses/training required by CYSL.
- Complete a level II background check (VECHS) and sign a waiver form for this background check.
- Background check must be through the Diocese and may not be from any other source.
- Must be re-checked every five years.
- Payment for background check may be required, depending on the parish or school. cost for a volunteer is $65.00
- Follow the Diocesan Code of Conduct for Church Personnel and Volunteers that is included in their safe environment training online.
- Must not participate unsupervised until the background check is approved and safe environment training courses have been completed.
- All CYSL Volunteer coaches( Catholic Schools and Non-Catholic Schools) must wear a badge created by their school with photo and current school year at all practices and game events. There must be at least two coaches at all practices that have been cleared through the diocese safe environment program.
Documents:List of Disqualifying Offenses – Click to view a list of disqualifying offenses that might prevent an individual from employment or volunteer eligibility.
Know the Rules for Child Safety in Youth Sports
Boundries for Coaches -
Frequently Asked Questions
Is my personal information kept secure?
Ensuring a safe environment is not just for children and vulnerable adults. The diocese will always keep the private information of all employees and volunteers secured. All paper files are kept in a secure file cabinet within a locked room. Our files online are encrypted and password protected. When documents containing sensitive or personal information are no longer needed, they are shredded.
What does a Level II Criminal Background (CBS/VECHS) reveal?
A Level II CBS or VECHS (Volunteer Employee Criminal History System) includes the following:
- A statewide criminal and juvenile records check through the Florida Department of Law Enforcement
- A federal criminal records check through the Federal Bureau of Investigations
- A check through the Florida Crime Information Center for the following:
- Warrants
- Domestic violence injunctions
- Protection orders
- Probation or supervision release status
- The National Sexual predators and Offender’s registry list
- Career criminal offenders list
- Deported felons list
- Missing persons list
What if I do not pass my background check?You may appeal the denial of eligibility by following the instructions and completing the appeal form below.
Appeal Procedures
Using the link above, you can find a printable PDF document which describes the appeal process in detail.Appeals Form
The person who has been denied eligibility may submit a properly completed written application to the Office of Safe Environment. Using the link above, you can view and download a printable PDF of the application. -