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About
Our Diocese
About
History
Our Parishes
Our Schools
Our Pastoral Center
Our Bishop
Bishop William A. Wack, CSC
Biography
Coat of Arms
News & Statements
Pastoral Letter
Homilies & Podcasts
Bishop's Calendar
Previous Bishops
Our Faith
Catholic Social Teaching
Holy Days of Obligation
Liturgical Year
Sacraments
The Martyrs of La Florida
Protecting Youth
Promise to Protect
How to Report Abuse
Prayer for Healing Victims
Code of Conduct
USCCB Prevention Site
Safe Environment Forms
What is the Charter?
Resources
Circle of Grace
Offices
Communications
Communications
Press Releases and Statements
The Catholic Compass
Podcasts
Diocesan YouTube Channel
Parish Resources
NewsNotes Email Newsletter
Branding Kit
Development
Catholic Foundation & Stewardship
Education & Formation
Catholic Schools
College Campus Ministries
Education & Formation
Faith Formation
Hispanic Ministry / Ministerio Hispano
Lay Formation Institute
Marriage and Family Life
Young Adult Ministry
Youth Ministry
Evangelization and Mission Engagement
Evangelization and Mission
St. Brendan Center for Evangelization and Spirituality
Governance
Chancellor's Office
Tribunal
Liturgy
Sacraments & Worship
Operations
Chief Operating Officer
Construction & Properties
Finance
Human Resources
Safe Environment
Information Technology
Service & Outreach
Catholic Charities of NW Florida
Advocacy & Justice
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Find
Directories
Diocesan Directory
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Groups
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Synod
Eucharistic Revival
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Submit an Event
Flickr
News Feed
NewsNotes
The Catholic Compass
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Employment
Mass Kit
Privacy Policy
Give
Catholic Sharing Appeal
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Catholic Compass
Support Catholic Schools
Make A General Donation
Give to a Parish
Contact Us
Financial Policies and Procedures Manual
Documents
Manual Cover Sheet
Table of Contents
Bishop Letter of Introduction
Introduction
Section 101 Internal Controls
Section 201 Financial Control
Section 301 Funds Management Income
Section 401: Funds Management - Expenditures
Section 501: Personnel, Payroll Management and Independent Contractors
Appendices, List of
Appendix 1: Summary of Applicable Canon Laws
Appendix 2: Pastoral Council
Appendix 3: Finance Council
Appendix 4: Chart of Accounts for Parishes and Schools
Appendix 5: Handling Offertory Collections
Appendix 6: Direct Expense and Reimbursement Guidance
Appendix 7: Required Personnel File Items
Appendix 8: Coverage Under FLSA
Appendix 9: The Church - Taxes and Other Government Reporting
Appendix 10.1a: Budget Prep Worksheet
Appendix 10.2: Annual Pastoral Report
Appendix 10.2a: Annual Pastoral Report Instructions
Appendix 10.3a: Annual Financial Report with Instructions
Appendix 10.3b: School Annual Financial Data Report with Instructions
Appendix 10.4: Adjusting Journal Entry
Appendix 10.5: Request for Additional Parish Account
Appendix 10.6: Tax ID Number Request Log
Appendix 10.7: Memo to Bank re Cashing Checks Payable to Entity
Appendix 10.8: Request for Additional Auxiliary Account
Appendix 10.9: Collection Counting and Summary Sheets
Appendix 10.10: Daily Receipts Log
Appendix 10.11: Safe Opening Log
Appendix 10.12: Security Bag Tracking Form
Appendix 10.13: Usher Sign-In Log
Appendix 10.14: Check Request
Appendix 10.15: Monthly Mileage Reimbursement Form
Appendix 10.16: Travel Request and Claim Plus Instructions
Appendix 10.17: Purchase Request Form
Appendix 10.18: Purchase Order Template
Appendix 10.19: Purchase Order Log
Appendix 10.20: Petty Cash Advance Voucher
Appendix 10.21: Credit Card Log
Appendix 10.22: Gift Card Log
Appendix 10.24: Asset List & Inventory Form
Appendix 10.25: Letter of Authority Templates
Appendix 11: Record Retention Schedule
Appendix 12: Periodic Financial Review and Risk Assessment Procedures
Appendix 12: Addendum 1a - Financial Information Questionnaire for Reviews
Appendix 12: Addendum 1b - Preliminary Work Process
Appendix 12: Addendum 2a - On-Site Procedures
Appendix 12: Addendum 2b - List of References
Appendix 12: Addendum 3 - Report Preparation Considerations
Appendix 13: Graded Internal Control Checklist
Appendix 14: Capital Project Initial Assessment Checklist
Appendix 15: Political Activity Guide for Catholic Organizations (USCCB and FCCB)
Appendix 16: Diocesan Code of Business Conduct Policy
Appendix 17: Diocesan Conflict of Interest Policy
Appendix 18: Diocesan Fraud Policy
Appendix 19: Diocesan Whistleblower Policy
Updated Feb. 1, 2017
Offices
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Communications
Press Releases and Statements
The Catholic Compass
Podcasts
Diocesan YouTube Channel
Parish Resources
NewsNotes Email Newsletter
Branding Kit
Development
Catholic Foundation & Stewardship
Education & Formation
Catholic Schools
College Campus Ministries
Education & Formation
Faith Formation
Hispanic Ministry / Ministerio Hispano
Lay Formation Institute
Marriage and Family Life
Young Adult Ministry
Youth Ministry
Evangelization and Mission Engagement
Evangelization and Mission
St. Brendan Center for Evangelization and Spirituality
Governance
Chancellor's Office
Tribunal
Liturgy
Sacraments & Worship
Operations
Chief Operating Officer
Construction & Properties
Finance
Internal Review
Financial Policies and Procedures Manual
Accounting
PCAS
Risk Management
Human Resources
Safe Environment
Information Technology
Service & Outreach
Catholic Charities of NW Florida
Advocacy & Justice
Trinity House & Village
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Hurricane Recovery
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Vocations
Vocations
Vocations & Seminarians
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Religious Life